RDPWin

Owners Masters - Global Post

 

Click here for Master Tutorials


Owner Master Functions  (Condominium Owner Account Module R3 required)
Add

Change

Configuration

Delete

Find

Interest & Late Fees*

List

Pay Owner Bills Not available when R6 Timeshare is installed.

Post Recurring Charges*

Post Res Related Charges*

Post TX from File*

Process Revenue*

Room Revenue & Nights

Statements*

Tabs

Trust Accounting

Charge Owners for Work Orders

* Indicates a month-end procedure.


Owner Options (Condominium Owner Account Module R3 required)
Audit Report

Change Transactions

Global Post

Letter

New Reservations

Owner Weeks

Payment

Post Charge

Refund

Statistics

Tape Chart

View Reservations

View Transactions

Work Orders


Timeshare Overview (R6 Timeshare & Interval Ownership Required)
Check Timeshare Weeks

Configuration

Dates Owned Tab

Owner Cross Reference

Owner Weeks Tab

Rental Weeks Assignment

Week Maintenance

Weeks Analysis

Overview

Post charges to multiple owners at one time.

Charge Detail Tab

Posting Date
Select a date from the calendar function or enter the date directly. This will be the date the charge is posted. 
Find Owner Button
Click Find Owner button to select a single owner from the Owner Analysis grid.  The selected owner name is automatically sent to the Starting Owner field, and the Ending Owner and Property fields are disabled.
Single Owner
Check this box to post to only one owner.  Then find the owner from the list. Once checked, the Ending Owner field is disabled.  The default setting is unchecked or All Owners.
Starting and Ending Owner
When global posting to owners, select from the drop-down list to signify with which owner to start and with which to end. 
Include N/R Types
N/R represents non-rental owner types.  When checked, charges are posted for the selected owner types, including non-rental owner types, when the Process button is clicked.
Owner Type
If posting charges to a certain owner type, select that from the drop down.
Property
If posting charges to all owners in a certain property code, select that from the drop down.
Transaction Code
Select the appropriate Transaction Code from the drop-down list by clicking on the down-arrow.  The transaction description and/or price is populated into the appropriate fields if already in the system when the transaction code was added.  If not, the user can enter text using the keyboard.
Description
Enter up to 28 alpha-numeric characters to describe the charge being posted.
Price
Some transaction codes may be entered in the system with existing pricing information.  If so, this field is automatically updated based on the selected Transaction Code.  Otherwise, enter the Price.  The maximum amount is $99,999.00. 
Quantity
Enter the Quantity if greater than one.  The maximum amount is 99,999.00. 
Reference#
Enter up to six alpha-numeric characters to help identify the charge being posted. 
Add to List
Once the Transaction Code is selected and the Description, Price, Quantity, and optional Reference# are entered, click Add to List to display the charge in the Transactions to be Posted area.
Transactions to be Posted
Once transaction details are entered and the Add to List button clicked, that information is displayed in the Transactions to be Posted area.  Regardless of how many transactions are listed in this area, NONE are actually posted until Process button is clicked.  Click Close to discard all charges in the Transactions to be Posted area (confirmation required before abandonment).

Review Tab

Once charges are defined on the Charge Detail tab and the Review button/tab is clicked, the resulting detail is displayed on the Review Tab.  Each owner to receive the charge is listed in the grid.  Click Review to refresh the grid in summary, and click Process to post the charges to the owner accounts.

Expander
When viewing data, click the expander icon to display the detail that feeds the summary information.  For example, Owner 112 Garth Brooks will be charged $225.  Expand the row to view the Date of posting, Transaction Code, Description, Price, Qty, Charge (Price x Qty), Taxes, and Total (Charge + Taxes).  Once the expand feature is active, the icon changes to and returns the view back to a summary. 

Click these links for Frequently Asked Questions or Troubleshooting assistance.

Last Updated 04/03/2013


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