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Uploading Travel Agents to
RDP From Another System

It is possible to load travel agent information from another system into RDP.  Please call RDP Sales for a quote.

Procedure for Loading Travel Agents
from Another System into RDP

After purchase of the RDP upload program, please follow the procedure:

  1. The source file must be sent to RDP as an Excel spreadsheet 30 days prior to the start of the installation or an additional charge will be assessed.  No other formats will be accepted.
  2. The file should be cleaned up and any incomplete or duplicate records should be eliminated. If your current software does not have a clean up utility, export the data to the text file or Excel spreadsheet and then manually go through and delete any duplicates and incomplete records.
  3. The upload will not work if the exact formats specified below are not used.  Please note that, this procedure requires many hours of expensive programming time. You may have to hire an outside resource to provide this data, RDP does not extract the data, we simply convert it and upload it, once the file is complete.
  4. The following are the typical fields that are converted and the length of each field. If a field is not used, please leave the field blank with the appropriate number of spaces or leave the Excel column blank. If a format is listed below, this is the format the source file should use. If a field cannot be formatted as shown, please inform the RDP sales representative when the file is submitted.

Field Length Format
 Agent  Number  8
Agency Name 24
Address-1  24
Address-2 24
City 16
State 2
Zip Code 10 81658-2130
Country 12
Phone-1 24 970-845-1140
Phone-2 12 970-845-1140
E-Mail Address 40
Comment-1 40
Comment-2 40
Comment-3 36
Comment-4 20
Comment-5 20
Comment-6 20
Comment-7 20
Comment-8 20
Comment-9 20
Comment-10 10
Comment-11 10
Comment-12 5

Travel Agent Notes

Travel Agent notes can also be uploaded, which are free form.  A separate fixed-length text file should be submitted with the following fields.  It is critical that the Guest Number field match the correct guest number field from the file above.

Field Length Comment
 Agent Number 8 Must match Travel agent number from main file
Notes 1-3000
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