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Uploading Owners to RDP From Another System

Load owner information from another system into RDP.   Please call RDP Sales for a quote.

Procedure for Loading Owners from Another System into RDP

Resort Data Processing will convert existing owner databases.  The source file must be an Excel file. The fields should be in the order below and the length of each field is also listed.  If some fields are not used, leave this field blank with the appropriate spaces.

Note: For timeshare system, contact RDP Support for details on the upload procedures.

After purchase of the RDP upload program, follow the procedure below:

  1. The source file must be sent to RDP as an Excel spreadsheet 30 days prior to the start of the installation or an additional charge will be assessed.   No other formats will be accepted.
  2. Cleaned up the file to remove any incomplete or duplicate records. If your current software does not have a clean up utility, export the data to an Excel spreadsheet, and then manually delete any duplicates and incomplete records.
  3. If a numeric owner number is used, left zero fill the number.  It is not necessary to zero fill all eight characters.  For example, if the owner number is 3-digits, this field can be "001     " (001 and 5 spaces).
  4. If owner types are not used, make this field Blank.
  5. The upload will not work if the exact formats specified below are not used. Note: this procedure requires many hours of programming time. You may have to hire an outside resource to provide this data. RDP does not extract the data. We simply convert it and upload it, once the file is complete.
  6.  If a field is not used, leave the field blank with the appropriate number of spaces or leave the Excel column blank. If a format is listed below, this is the format the source file should use. If a field cannot be formatted as shown, please inform the RDP sales representative when the file is submitted.

Field Length
Owner Type * 6
Owner Number 8
Last/First Name 24      Format: Smith/John
Address-1 24
Address-2 24
City 16
State 2
Zip Code 10
Country 12
Spouse Name 24
Phone-1 12      Format: 303-476-9244
Phone-2 12
Room Number 8
TimeShare: Arrival Date 6       Format: 940421
TimeShare: Departure 6       Format: 940421
Comment-1 40
Comment-2 40
Comment-3 36
Comment-4 20
Comment-5 20
Comment-6 20
Comment-7 20
Comment-8 20
Comment-9 20
Comment-10 10
Comment-11 10
Comment-12 5
Email Address 40
Notes 3000 or less
 


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