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Internet Reservations (IRM) -  Customer Installation Steps

Links to RDP Data Server and Internet Reservation Module (IRM) documents

This document covers basic steps for the Internet Reservation Module (IRM) on a Windows 2000 or 2003 server. It is designed for use by a Microsoft Certified Installer and is not intended as the sole reference for installing and configuring Windows 2003 Server.  If you are looking for the installation procedure for RDP's primary data server, please click here.

The IRM Bridge Server must be installed exactly to the specifications in this document or you may have to re-install Windows 2003 Server software. Follow these steps:

  1. Complete all steps in the IRM Installation Checklist.  

  2. Install Windows 2003 per the instructions below on the IRM server.  NOTE:  Windows 2003 "standard edition" is preferred, however Windows 2000 server can also be used.

  3. Verify that anti-virus software is installed on all workstations, the IRM data server, and the RDP Data server.  It is critical to configure anti-virus software on all computers to "not scan" network drives or performance of RDP may be very slow.  See "do not allow anti-virus software to scan network drives".

  4. When complete, call RDP support at 970-845-7108 to schedule installation of the IRM software on the IRM Bridge Server.  See: RDP Support Documentation for Installation of IRM

Adding Links From Your Marketing Website to the IRM

Once the IRM is installed, configured, and tested, hyperlinks need to be added from your marketing website to the IRM.  These links enable guests, travel agents, groups, wholesalers, and owners to easily make reservations and access other IRM functions.  The links can have any text such as "make a reservation now" and should appear in multiple locations on the marketing website.  Use buttons, text, graphics, etc., to enhance the links.

See Adding Links from the Marketing Website to the IRM.

IRM Bridge Server Dedicated to IRM

RDP requires installing IRM on a Windows 2003 Server dedicated to the IRM. All other network applications (back-office accounting software, sales and marketing applications, etc.) should be installed on another server. This configuration guarantees maximum performance and reliability. It also eliminates the risk of application conflicts between RDP and/or the Pervasive.SQL database. 

Do not make the IRM server a "domain controller", or install Active Directory on the IRM Server.  

RDP Data Server versus IRM Bridge Server

RDP's property management software is installed on a Windows 2003 server that is referred to as the "Data Server".   For security reasons, the IRM is installed on a separate Windows 2003, which is referred to as the "IRM Bridge Server".  When a guest, travel agent, group or owner access rates and availability the IRM server accesses the data server.  All IRM reservations as well as normal internal reservations are stored immediately in the same database on the data server.  

The preferred operating system for both the data server and the IRM Bridge Server is Windows 2003 standard edition. However Windows 2000 may be used. 

Firewall Required and Other Requirements

Diagram of Data Server,  IRM Server, and Workstations

Windows 2003 Data Server Critical Installation Prompts

This document is not intended as a complete installation guide for Microsoft Windows 2003. However there are a number of prompts during the initial installation process of Windows 2003 that require the correct entry for the RDP system to function.  The information below summarizes these critical installation prompts:

Item Explanation
TCP/IP Only 

Install only the TCP/IP protocol.  If there is an existing Novell Server at the property, do not install the Novell Client, IPX/SPX, or the Novell Gateway on the IRM 2003 server, RDP Data server, or any workstation that access RDP. Any of these items will cause RDP software to not function correctly. 

Use "Complete Format"

If prompted to format the drive, use the "complete format" mode, not the "quick format".  

Use NTFS File System Install the file system as "NTFS".
One Partition Only The IRM server should have one, and only one, partition, as the "C" drive.  For example, if you have a 40GB disk drive in the IRM server, you should end up with a "C" drive with a size of 40GB, using NTFS.
Re-Install Operating System

If for some reason you must re-install windows 2003 to correct mistakes made in a prior installation, RDP requires completely removing the old installation first. Do NOT install a "second instance" of Windows 2003.   You should:

  1. Remove all partitions from the disk
  2. Reformatting the drive with NTFS as one "C" drive 

Use "Per-Server" Licensing


Install the server in a “Per Server” licensing mode with the correct number of connections.  RDP has not tested the "per device or per user" mode of Windows 2003.
Computer Name Suggested - "IRM" The computer name must follow the proper naming conventions for DNS. To keep things simple, RDP suggests naming the IRM Bridge Server "IRM".  If you elect to use any other name, problems may occur. Please call RDP support at 970-845-7108 for approval for any other name.

Administrator Password

The administrator password on the IRM must be the same as the administrator password on the RDP data Server.  Please note that RDP support will require this password to install and support the IRM and your data server.
Join Existing Domain

Windows 2003 installation will prompt for Workgroup or Computer domain.  The IRM Bridge server must join the same domain as the RDP Data Server. Choose " Make this computer a member of the domain "

If using a peer-to-peer environment, use "workgroup" and set the IRM bridge computer to the same workgroup as the data server.

One Network Card

Physical Firewall

Same Hub/Switch

Same Subnet


Please review the hardware requirements below.  In particular, please note:

  • One, and only one network card in the Internet Reservation Module (IRM) server, data server, and all workstations

  • A physical, separate firewall must be installed

  • The IRM and data server must be connected to the same hub/switch

  • The IRM and data server must be on the same internal subnet (ie, 10.0.0.x)

  • A DMZ (De-militarized zone) cannot be installed

Networking Settings  - Use Manual Settings,  Not DHCP

The firewall will route all internet traffic from the outside to the IRM Bridge server.  As a result the IRM server requires a static IP address, not a DHCP assigned IP address, as follows:

TCP/IP Address  Assign a TCP/IP address to the IRM bridge that is in the same subnet as the data server.  For example, if the data server's IP address is, then the IRM must be 10.0.0.x, where "x" can be from 2 to 254.  It is a requirement for the IRM to have the same subnet as the data server.
Subnet Mask The subnet Mask should be
Default Gateway The IRM Bridge Server requires a gateway to communicate to the Internet. This is usually the IP address of the  Firewall.
DNS Server The IRM bridge server communicates extensively with the data server.  The connection is made using a DNS server.  The Preferred DNS server for the IRM server and data server must be the same, and must be an internal machine in the same subnet. For most RDP installations the data server is also the DNS server, in which case the Preferred DNS server is the IP address of the RDP Data Server.  

Warning:  An internal DNS server is required for the IRM to function correctly.  For information on configuration of a DNS server, see "RDP Data Server Installation".

Alternate DNS Server This can be left blank.
One Network Card The IRM server can only have one network card, or communication with the data server will not work.

Install all Microsoft Service Packs and Critical Updates

Almost all software shipped on CD's is outdated when you install it.  There are usually many bug fixes and service packs available from the vendors website.  After installing Windows 2003, please install all Microsoft service packs and critical updates to reduce the threat of hackers compromising your site.  There is no charge from Microsoft for service packs or critical updates. 

Install IIS and SMTP - Do not Install Front Page Extensions    

The IRM requires the installation of  Microsoft Internet Information Services (IIS) and SMTP, both of which are included at no additional charge with Windows 2003 server.  Follow these installation steps:

Windows 2003
With Windows 2003, IIS and SMTP are not installed by default.  After the initial installation of Windows 2003 is complete:
  1. Select | Start | Settings | Control Panel | Administrative Tools | Manage your Server
  2. Select "add or remove a role for this computer" and then Next.
  3. Select "Application Server IIS or ASP.NET"
  4. Do not put a check in "enable Front Page Extensions".  They are not needed and reduce performance.
  5. Put a check in "Enable ASP.NET". RDP uses this technology.
  6. Select Next several times to start the installation.
  7. Repeat steps 1-3 and install the SMTP service
Warning   Do NOT install any additional components other than those listed in these instructions. Installing additional components or protocols may cause conflicts within the Internet Reservation Module that can only be resolved by re-installing the operating system and following these RDP instructions.

Configuration of SMTP Server

Email confirmations are sent from the IRM to guests and your system administrator using the SMTP server installed on the IRM server.  Port 25 must be open on the firewall to allow the outgoing email through your firewall.  See "Installation and Configuration of Microsoft Internal Outgoing SMTP Mail Server"

E-Mail Related Topics

Activate Terminal Services (Windows 2003 only)

RDP support requires access to the IRM Bridge Server for installation and ongoing support.  Microsoft provides, at no charge, a two-user license of their "Terminal Services" product for this purpose. Terminal Services must be installed as follows:

Note:  If there is a firewall at the property you must open port 3389 for msrdp.tcp for Terminal Services to connect to the data server.  

Windows 2003        
With Windows 2003,  Microsoft renamed "Terminal Services in Remote Administrative mode" to "Remote Desktop for Administration", which is installed by default.  To enable Terminal Services on a 2003 server:
  1. Right click "My computer"
  2. Left click Properties
  3. Left click the "Remote" tab
  4. Put a check in the checkbox for "allow users to connect remotely to this computer"

Call RDP for Installation of IRM 

The basic configuration of the IRM Bridge Server is complete. If you have purchased the recommended on-site IRM installation and training from RDP, please call RDP Sales to schedule. RDP personnel will complete the installation of the IRM.  

See: RDP Support Documentation for Installation of IRM

IRM Troubleshooting Links

Troubleshooting the Internet Reservation Module (IRM)
Eliminate Session Running Warning and Correct Linking to the IRM from your Marketing Website
Testing and Troubleshooting the IRM with IRMTOOLS.HTM
Limit Guest Requests on the IRM
Configure Room Types and Numbers
Troubleshooting DNS (Domain Name Services) with IRM
Using Filemon.exe and Regmon.exe to Find Security Problems with IRM and Data Server
Changing Pervasive Terminal Services Security with RegEdit
Correcting a Stat 94 - Editing IRM Bridge Server SAT Entries
Installation, Configuration & Troubleshooting Internal SMTP Outgoing E-mail Server
Windows Internal Firewall May Need to be Turned Off
Knowledge Base (IRM)
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