Charging Tax for Reservations from
Daily Deal Sites Like Groupon
Article ID#: KWin0197
The steps below outline to how collect the tax amounts on reservations booked
through daily deals sites such as Groupon, Living Social, Travelzoo, etc.
Typically, the guest pays the daily deal site directly for the room charges, but
the taxes are collected by the property upon check-in or at check-out.
In RDPWin, go to the Accounting menu --> Transaction Codes --> Add.
Select the B2 - In-House Guest Ledger --> enter a 2-character code that
does not start with 'D' or 'S'. This code can be alpha-numeric.
Enter the description such as 'Groupon Tax' --> select 1-Other Charge 1
from the Bucket drop down --> select the Tax Category 99-Tax Exempt -->
select G/L Account 99999 - Clearing Account --> Save & Close. A debit
and credit for the same amount will be posted to 99999-Clearing Account so
the net amount is 0.
When entering the reservation, attach the reservation to the group master
for the daily deal site, such as Groupon. Set the pay code for the
reservation to send Room & Tax to the master (typically pay code RT).
Post the transaction code created in step 1 for the total tax amount as a
credit --> post the transaction to the Group Master from the Folio Type
Post a debit using the same transaction code to the reservation for the
amount of the total tax --> post the transaction to the Individual Folio I
from the Folio Type Override field. The guest will be responsible for this
The folio should have the room charges and tax credit going to the M
folio, and the tax charge (debit) going to the I folio.