Room Rotation - Available Rooms Screen
Room rotation and the Available Rooms display are controlled by the Sort By selection in Reservations --> Configuration --> Availability tab --> Available Rooms Display Options section --> Sort By radio buttons. There are five options for sorting available rooms:
The Last Used option is the most common for properties trying to equalize owner revenue or room use if no owners are involved. When a room is booked, it is placed at the bottom of the available rooms list. The order the rooms are displayed is then based on the Time Stamp field in the Available.dat file. The Available Rooms screen lists the room that has the oldest Time Stamp first (chronological order).
Time Stamp Information
Example: 1033172436 would be February 2, 2011 at 5:24:36 pm.
Previous Time Stamp
When a room is selected the current time stamp moves from the Time
Stamp field to the Previous Time Stamp field. Certain programs such as
reservation cancel or changing a room assignment on future reservation
will move the Previous Time Stamp back into the Time Stamp field. By
doing so, the room goes back into the original rotation order, and owner
is not penalized for the room move or cancellation.
Switches Effecting Rotation
When any of the above switches are set to Yes, then the room selected for the applicable reservation type is NOT placed on the bottom of the Available Rooms list.
Programs Using Availability
The following options within RDP look at the availability and time stamp fields in order to determine the last used order. These options also update the time stamp on the room once it is selected based on the switches seen above.
Utilities Effecting Availability
If switch 419-04 is set to Yes, then Reset Availability and RDP995 will place the Available Rooms list back in room number order.
WARNING: DO NOT set switch 419-04 to Yes if rooms should remain in last used order.
If a certain Room Type, Property Code, or Guest Preferences are selected, then only the rooms that meet the criteria will display in the Available Rooms screen. A room may be next in line for selection, but if it's not available, it is cutoff, or doesn't meet other reservation criteria such as minimum nights for the room, it will not show in the Available Rooms list.
Room Number order simply places the available rooms in order by room number on the Available Rooms screen. If a room type is selected, then rooms within that type are listed in order.
Best Fit order looks at the Fit column on the Available Rooms screen, and displays the rooms in alphabetical order based on the A, B, C, or D in the Fit field.
Occupied Nights reads the Occ Nts column on the Available Rooms
screen and sorts the rooms based on the lowest number. The rooms with
the least number of occupied nights appear at the top of the list, with
the highest number at the bottom. If the occupied nights number is
the same for rooms, then the rooms are listed in room type order, then numeric order.
The Custom sort option places the Available Rooms in order based on a custom sequence defined on the room master. This displays the custom sequence in ascending order. Place a 4-digit number in the Custom Display Sequence field on the Room Detail tab of the Room master.
Note: Only rooms with a number in the Custom Display Sequence field will display on the Available Rooms screen.