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E1 - EH Tables - Comment Fields

Added 12/26/02 - Article ID#: K000131

Overview

Comment fields can use <F3 - Look> to standardize the data entry.  Besides being quicker and consistent, standardizing is critical for sorting and grouping on reports.

Example: Comment-4 is used for airline information.  The property is located near a small airport with limited commercial service.  The shuttle service uses the information in Comment-4 to know when to pick up arriving guests.  Steps:

  1. Choose Option 090 on the System Manager Menu
  2. Enter U for Update
  3. Enter E1 as the table to update.  The system displays “Invalid Table”
  4. Press <Alt> and <C> at the same time
  5. Enter a short table title, “Airline Information” and press <ENTER>
  6. Press <ESCAPE> at the “Delete, Change, List, Print, Sub-records” prompt
  7. Enter E1 again as the table number.  The table is now in “friendly mode”
  8. Enter S for sub-record
  9. Enter an abbreviation for each possible entry to the comment field:
                D - Delta Airlines
                A - American Airlines
                U - Roomed Airlines
  10. Enter the entire name in the description field for each sub-record

 When a reservation is entered, <F3 - LOOK> is available for Comment-4, displaying the possible airlines in a standardized form.  Use the <DNARROW> key to highlight the correct airline and press <ENTER>.  The airline name displays in the comment field.

The comment fields, corresponding tables and field lengths are: 

Comment Field

Table

Length

Comment Field

Table

Length

Comment-1

EF

20

Comment-10

E7

20

Comment-2

EG

12

Comment-11

E8

20

Comment-3

EH

12

Comment-12

E9

10

Comment-4

E1

20

Comment-13

EA

10

Comment-5

E2

20

Comment-14

EB

2

Comment-6

E3

20

Comment-15

EC

2

Comment-7

E4

20

Comment-16

ED

2

Comment-8

E5

20

Comment-17

EE

2

Comment-9

E6

20

 

 

 

Allowing Free Form Text in Comment Fields with Tables

With an <F3 - LOOK> table activated, it is possible to allow users to enter free form text or an entry from the table. To activate this feature, add the tilde (~) character as a sub-record to the appropriate table.

For example, an <F3 - LOOK> table is created for a reservation comment field in order to track the airline guests are flying. The table does not contain a sub-record for Southwest Airlines. With the tilde (~) sub-record added, the front desk clerk can enter "Southwest" as the airline even though the sub-record does not exist in the <F3 - LOOK> table. The tilde sub-record appears similar to the following.

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