Version - 12.01 & Higher
RDP can automatically
calculate the "Request Deposit Amount" & "Request
Deposit Date" fields. For example, assume a property has the
following rules for calculating a Deposit Amount:
- For a one-night reservation, the deposit
amount is 100%.
- For a two-night reservation, the deposit
amount is 50% of the individual balance due.
- For a three to six night reservation,
the deposit amount is 33% of the individual balance due.
- For seven nights or more, the deposit is
25% of the individual balance due.
Switch #422-2 controls the
"auto-calculate deposit" feature. With the default setting, the
"deposit due date" and "deposit request" fields are
entered by the reservationist. By setting switch #422-2 to YES, the system
automatically calculates these fields based on a user-defined
configuration. The configuration is stored in table DP and contains the
Nights in the Stay
(i.e. - 001, 002,
three-character field contains the deposit percentage required.
For example, on a three night stay, the property requires a 50%
deposit. In this example, the DP sub-record would be
"003" and the description field set to "50".
"DATE1" sub-record can either be based on:
The date the
reservation is entered plus a user-defined number of days, i.e. -
"TODAY + 10".
arrival date minus a user-defined number of days, i.e. -
"ARRIVAL - 10".
Number of days
prior to arrival the deposit is due if the reservation is made
within DATE1. For example, a reservation is made December 1st for
an arrival of December 8th. Because the reservation is
made within the DATE1 parameter of 10 days, the system uses DATE2
in order to set the default deposit due date.
With the ROUND
sub-record, the system rounds the deposit amount to the closes
ten. For example, if 50% of the total balance is due 10 days prior
to arrival, and the total balance due is $214, the system rounds
the deposit amount to $110 (Rounding up from $107).