Count Override Codes and Report 558
Article ID#: K000009
Override" codes directly effect the "558" - "Owner MTD/YTD
Recap" recap report found on the Statistical Reports menu (4).
Report 558 recaps reservation nights by market code. For most
properties, owners do not need a specific breakdown of each market code
found in Table CF. A recap of "Paying Guests", "Owner
Use", "Guest of Owner Use", and "Maintenance
Nights" is sufficient. By implementing "Day Count
Overrides", several market codes accrue to one category, i.e. -
"Paying Guests". With this feature active, the property
receives accurate counts of reservations by specific market codes (i.e. -
Walk-Ins, Leisure, Business, Trade Show) and the owner recap report (558) is
simplified by grouping several market codes into the heading "Paying
Guest". Most properties also include a recap of owner nights,
guest of owner nights, and maintenance nights. Report 558 initially
contains only the "Paying Guest" category. In order to
implement "Day Count Overrides" and include the additional report
categories, use the steps below.
"DC" - "Day Count Override Codes". The
standard codes are displayed below.
Assign "Day Count
Override" codes from table DC to each market code found in table
CF. For example, all market codes assigned to regular guests are
assigned to the "PN" - "Paying Guest" day count
override code. (Owners are assigned to "ON", Guest of
Owners to "GN", and Maintenance nights to "XN".)
Copy report 558 prior to
making any changes. For example, use the DOS copy command below.
F:\RDP\FORMS>COPY FOR558.FOR FOR558.ORG <ENTER>
558 in a text editor, Notepad is used below. The report is stored
in the \RDP\FORMS folder and is named FOR558.FOR.
your cursor at the end of the "Paying Guest" line.
Press the <ENTER> key
three times in order to create three blank lines.
Highlight the entire
"Paying Guest" line and copy it to the three blank lines
below. The report section now appears as:
Change the "Day
Count" code and description for the three new lines to reflect
"Owner Use" (ON), "Guest of Owner Use" (GN), and
"Maintenance Nights" (XN).
"Day Count" totals
are generated when closing the day as part of the RDP902 program.
Revenue and number of
nights by "Day Count" code can be viewed with option
"502" - "Inquire on Owner History" on the Owner
Master menu (12). Use the following steps to display "Day
Count" totals in option 502.
502 from the Owner Master menu.
||Enter an owner
name or number.
to toggle the display to the number of nights.
default "Day Count" code is "ON" -
"Owner Use". To change this code, use
option "1" - "Change the day count code