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Overview of Lock-Off Units (Multiple Rental Combinations)

Updated: 7/11/2006 -  Article ID#: F000078

RDP has long supported lock-off units, which are used when renting a unit in more than one configuration, such as a four bedroom house that can be rented as four singles, a triple with a single, etc.  While there is a great deal of flexibility in the lock-off design, it is not possible to have unlimited lock-off combinations.  This document defines the limits and rules of the RDP lock-off system.

Lock-Off Rules

A lock-off unit is comprised of a master unit and one or more additional units.  All units must be of one of the following types:

Rules for Maximum Lock-Offs in RDP200 Units

The lock-off structure is first defined for unit types using the RDP090 option, updating the LZ table.  Each unit number is defined from Menu 11, using Option 200 or 202.  When entering a given unit number the system allows for the entry of the "lock-off type" and then up to four "lock-off unit numbers", labeled #1, #2, #3, and #4.  I rules for the entry of lock-off room numbers are as follows:

• The LZ table must first be created with RDP090, which controls the unit types for the lock-off room numbers.  Please call RDP Support at 970-845-7108.  The limitations for then entry of unit numbers below apply to the LZ table as well.

Lock-off Example - Room Combinations, Room Value & Occupancy Statistics

Lock-offs have a "room value" that is defined by the number of sub-units in the master, and also one room number for each rental combination.  As an example lets look at a four-bedroom house that can be rented many different ways. In this example, there are seven combinations of renting the four individual rooms.  The system will have seven room numbers (combinations), but a total room value of 4 for occupancy statistics.

• If the room 103M, the master is rented, the occupancy of the property would be 4/4=100%.
• If room 103A was rented as a single, the occupancy would be 1/4=25%.
• If room 103ABC, the triple, is rented, the occupancy would be 3/4=75%.
• If room 103ABC, the triple, is rented to one person, and room 103D, the remaining single, to another group, the occupancy would be 4/4=100%.

Creating a Lock-off Unit in RDP

The process of creating a lock-off unit in the RDP system is as follows:

1. Define Unit Types in Table C2
2. Define Lock-off Unit TYPE Structure in Table LZ
3. Define Lock-off Unit NUMBER Structure in RDP200

Each of these steps is explained below.

Define Unit Types in Table C2

To create this sample lock-off unit, the first step is to use RDP090 to define the unit types in Table C2.  The unit types are entered normally, with no special requirements for lock-offs.

Define Lock-off Unit TYPE Structure in Table LZ

RDP allows reservations to lock-off unit TYPES, without a unit number being assigned (inventory reservations).  For example, you may have 10 QUAD units that all follow the structure in this example.  An inventory reservation can be made to a QUAD unit, and this reservation would reduce the number of QUAD units from 10 to 9 for the duration of that reservation.  When this inventory reservation was made for the unit type QUAD, the system would also reduce the number of available units by one for types S1, S2, S3, S4, ABC, and CD.

The room type lock-off structure has to be entered into Table LZ using the RDP090 program.  The structure in this example would be entered as follows:

Note: The Unit Type column is entered as the sub-record in RDP090, Table LZ.

Define Lock-off Unit NUMBER Structure in Options 200/202

RDP also allows reservations to specific unit numbers (pre-assigned reservations, owner reservations, etc.). In this example, when Unit Number ABCD (the master) is rented, the system also makes Units A, B, C, D, ABC, and CD unavailable.  The unit's lock-off structure has to be entered from Menu 11, Options 200/202.

Note: To create the example unit, seven different unit numbers and seven different unit types are used as follows:

Housekeeping Issues with Lock-off units

The RDP housekeeping system works as follows with lock-off units:

Action when Changing from Clean to Dirty

When a room number is changed from clean to dirty the following logic is applied to lock-off units.

Action when Changing from Dirty to Clean

When a room number is changed from dirty to clean the following logic is applied to lock-off units.